Facility Inspection Guidelines

 This checklist ensures that your non-invasive medspa maintains the highest standards of safety, sanitation, and professionalism. Regular inspections and adherence to these guidelines will help provide a safe and effective environment for both clients and staff.

 General Facility Requirements: Ensure the entire facility is regularly cleaned and well-maintained. All areas, including waiting rooms, treatment rooms, and restrooms, should be kept clean and orderly, with floors, walls, and ceilings in good repair.

 Lighting and Ventilation: Maintain adequate lighting and proper ventilation systems throughout the facility to ensure a well-lit and comfortable environment.

 Restrooms: Restrooms must be clean, functional, and stocked with necessary supplies. They should be easily accessible to both clients and staff.

 Waiting Areas: Provide a comfortable waiting area with adequate seating for clients. Include reading materials and informational brochures for clients.

 Administrative Areas: Keep the reception desk clean and organized. Ensure computers, phones, and other office equipment are in good working condition. Have client intake forms and informational materials readily available

 Safety and Emergency Equipment: Install and regularly inspect fire extinguishers and smoke detectors. Ensure emergency exits are clearly marked and unobstructed. Keep first aid kits easily accessible and fully stocked.

 Storage Areas: Store supplies and equipment in designated areas. Keep storage areas clean and organized to prevent clutter.

 Ambiance: Create a welcoming and professional ambiance with tasteful and appropriate décor suitable for a medspa setting.

By adhering to these general facility requirements, you can ensure a safe, comfortable, and professional environment for both clients and staff.


Safety and Sanitation:

 Compliance with Regulations: Adhere to all OSHA and local health regulations to maintain a safe environment for both clients and staff.

 Hand Hygiene: Ensure the availability of hand sanitizers and handwashing stations throughout the facility.
Promote regular handwashing among staff and clients to prevent the spread of infections.

 Cleaning and Disinfection: Implement regular cleaning and disinfection schedules for all areas, including treatment rooms, waiting areas, and restrooms.
Use EPA-approved disinfectants to clean surfaces and equipment.

 Waste Disposal: Properly dispose of all waste materials, including sharps and biohazardous waste, in accordance with local regulations.
Use clearly labeled and appropriate containers for different types of waste.

 Personal Protective Equipment (PPE): Provide necessary PPE such as gloves, masks, and gowns for staff to use during treatments.
Ensure that PPE is used correctly and disposed of properly after use.

 Treatment Room Standards: Keep treatment rooms clean and sanitized, with all surfaces disinfected between clients.
Ensure that all treatment beds and equipment are covered with clean, disposable coverings.

 Sterilization of Equipment: Regularly sterilize all reusable equipment and tools to prevent cross-contamination.
Use autoclaves or other approved sterilization methods as required.

 Laundry and Linens: Wash all linens and towels in hot water and use appropriate detergents and disinfectants.
Store clean and used linens separately to prevent contamination.

 Staff Training: Regularly train staff on proper safety and sanitation procedures.
Ensure that all staff are knowledgeable about infection control protocols and emergency response procedures.

 Emergency Preparedness: Keep emergency contact numbers easily accessible.

Train staff in CPR and first aid to handle any emergencies that may arise.
Maintaining high standards of safety and sanitation is crucial for the well-being of clients and staff and helps build a trustworthy and professional reputation for your medspa.


Licensing and Documentation

 Facility License: Display the facility license in a prominent and visible area of the medspa. Ensure the facility license is up-to-date and renewed as required by the National Medspa Association Board of Regulations.

 Occupational License: Verify and maintain up-to-date occupational licenses for all practitioners and educators. Display individual occupational licenses for each provider in treatment rooms or areas where services are provided.

 Training and Certification Documentation: Keep records of staff training and certifications, including completion of mandatory courses such as CPR/AED & First Aid, Infection Control, Bloodborne Pathogens, Anatomy, Vital Signs, and Theory Knowledge.

Ensure certifications are current and renewed as necessary.

 Client Consent Forms: Obtain signed consent forms from clients before performing any procedures. Ensure consent forms are clear, comprehensive, and include information on the risks, benefits, and alternatives of treatments.

 Medical Records: Maintain accurate and detailed medical records for each client, including medical history, treatments received, and any adverse reactions.
Store medical records securely to protect client confidentiality and comply with HIPAA regulations.

 Incident/Complaint Reports: Document any incidents or accidents that occur within the facility, including details of the event and actions taken. 
Review and analyze incident reports to improve safety and prevent future occurrences. Display the complaint sign in a conspicuous location for clients to see.

Proper licensing and thorough documentation are essential for compliance, client safety, and maintaining a professional and trustworthy medspa operation.